Green coffee export from Indonesia needs five core documents — a commercial invoice, a packing list, a certificate of origin (SKA), a phytosanitary certificate, and the correct HS code for clearance. EU-bound Kintamani lots now also need EUDR plot geolocation and due-diligence records before the container leaves Bali or Surabaya.
Getting the paperwork right is what separates a clean first shipment from a container held at port. Below is the working checklist we use when preparing Kintamani Arabica green beans (biji hijau) for roasters in the EU and US, current as of 2026 — with the honest caveat that customs and EUDR outcomes are never something any exporter can guarantee in advance.
What documents do you actually need to export coffee from Indonesia?
Green (unroasted) coffee is an agricultural commodity, so it carries both commercial paperwork and phytosanitary paperwork. Here is the standard set for a Kintamani Arabica shipment leaving a Bali or Surabaya port.
| Document | What it does | Prepared or issued by |
|---|---|---|
| Commercial invoice | States buyer, seller, quantity, grade, and the agreed FOB value | Exporter |
| Packing list | Lists bag count, net/gross weight, GrainPro and jute packaging | Exporter |
| Certificate of origin (SKA/COO) | Confirms the coffee is Indonesian, Bali-grown | Authorised issuing office |
| Phytosanitary certificate | Certifies the beans are pest- and disease-free | Plant quarantine authority |
| Bill of lading (or air waybill) | Contract of carriage and title to the cargo | Shipping line / freight forwarder |
| HS code declaration | Classifies the product for customs and duty | Exporter / customs broker |
| EUDR due-diligence file | Plot geolocation and deforestation-free evidence | Exporter, with grower data |
Treat this as the baseline, not the ceiling. A specific buyer, bank, or destination country can add its own requirements — an ICO certificate of origin for some markets, a weight or quality certificate, or a fumigation certificate.
How do the HS code and customs clearance work?
Customs classifies your shipment by its HS code before anything moves. Green Arabica that is neither roasted nor decaffeinated typically falls under heading 0901, specifically 0901.11. The wrong code is one of the most common causes of avoidable delays, because it can trigger a mismatch between your invoice, your declaration, and the duty rate applied at the destination.
This is where reviewing the file with an export customs support desk before the container is booked genuinely saves money — a rejected declaration or a re-inspection costs far more in demurrage than a document check costs up front. We help buyers assemble EUDR-ready traceability and match the paperwork to the destination, but we never sell certainty on how a customs officer will rule.
Which document proves your coffee is really from Bali?
The certificate of origin, known in Indonesia as the Surat Keterangan Asal (SKA), is the document that ties your beans to their source. For Kintamani Arabica it does more than state “Indonesia” — buyers who care about provenance want the origin details to line up with the bag markings.
Traceability cues that specialty roasters look for include:
- The growing region named as Kintamani Highlands, Bangli Regency, Bali Province — north-east Bali, not another island
- Reference to the Geographical Indication (GI) protection Kintamani Arabica holds, one of the first Indonesian coffees registered under Indonesia’s Directorate General of Intellectual Property
- A named cooperative or subak group (Subak Abian), where the lot comes from a specific community
Do not invent GI or certificate numbers to fill a gap. If a number is not verified, leave it out and quote the real registered designation instead.
What is a phytosanitary certificate, and who issues it?
Because coffee is a plant product, most importing countries require a phytosanitary certificate confirming the consignment is free of quarantine pests. In Indonesia this is issued by the plant quarantine authority after inspection of the packed lot, usually shortly before shipment so the certificate stays valid on arrival.
Two practical points matter here. First, the certificate is tied to a specific consignment and specific packaging, so it should be arranged once the beans are bagged and staged for the container. Second, moisture and cleanliness feed into it — Kintamani export lots are typically kept at moisture max 13% and a defect value within grade, which supports both the phytosanitary check and the buyer’s cupping expectations.
How do EUDR rules change the document list in 2026?
Coffee is in-scope of the EU Deforestation Regulation. For shipments bound for the EU, the commercial and phytosanitary documents are no longer enough on their own — buyers now need a due-diligence file that includes plot-level geolocation for where the coffee was grown and evidence that the land was deforestation-free.
For smallholder Kintamani lots, that means collecting GPS coordinates for the plots inside the Subak Abian groups and keeping the chain of records from farm to bag. We help growers and buyers prepare EUDR-ready traceability, but the same honesty rule applies: preparation improves your odds, it does not buy a guaranteed outcome at the EU border.
How does document accuracy affect your FOB price?
The commercial invoice has to state an agreed FOB value, and that number should match the grade and cupping score the rest of your paperwork describes. Mismatched quality claims are a fast way to draw a customs query. As a rough guide, indicative FOB bands for Kintamani green coffee as of 2026 — subject to harvest, quality, and cupping score, and confirmed only against grade, score, lot, and MOQ — are:
| Coffee type | Screen / SCA score | Indicative FOB (2026) |
|---|---|---|
| Commodity Arabica | Below specialty grade | ~USD 3.5-6/kg |
| Washed Grade 1 specialty | Screen 16+, SCA ~82-84 | USD 8-11/kg |
| Microlot / natural / honey | SCA 84-87+ | USD 10-15+/kg |
Whatever band a lot sits in, the invoice, the SKA, and the cupping report should tell the same story. Attach a real COA or cupping sheet rather than repeating a number nobody can trace back to a lot.
How should the coffee be packed, and which ports handle it?
Green coffee ships as unroasted beans, and packaging protects both the moisture level and the cup quality across weeks at sea. The standard for specialty Kintamani lots is GrainPro (or an equivalent barrier liner) inside jute bags, which keeps the beans stable in transit.
| Detail | Typical setup for Kintamani green coffee |
|---|---|
| Packaging | GrainPro liner inside jute bags |
| Departure ports | Bali and Surabaya |
| Destinations | EU and US ports |
| Core logistics documents | Certificate of origin, phytosanitary certificate, commercial invoice, packing list |
Logistics itself — booking, consolidation, and carriage — is arranged through vetted licensed partners rather than handled as an owned asset, so the freight and the paperwork move together.
Who prepares each document, and how long does it take?
Plan the sequence backwards from the vessel date. The commercial invoice and packing list come from the exporter once grade, lot, and MOQ are confirmed. The certificate of origin and phytosanitary certificate are issued by their respective authorities on the packed consignment. The HS code and EUDR file should be settled early, because they are the two items that most often need a second look. Kintamani’s main harvest runs May to October, so sampling, approval, and container pre-booking are best lined up around that window.
Ready to prepare a compliant Kintamani shipment?
Send the grade, target cupping score, lot size, and destination, and our desk will map the exact document set for your route and assemble EUDR-ready traceability with you. Reach the Juara Holding Group export desk on WhatsApp at +62 811-3941-4563 or email bd@juaraholding.com — we reply within 24 working hours. We prepare and coordinate the paperwork; we never sell certainty on a customs or EUDR ruling.
Frequently Asked Questions
Do I need an export license to ship coffee from Indonesia?
Typically yes. Exporters generally need a business registration number (NIB) and registered-exporter status before shipping, and coffee to certain markets also uses a Surat Keterangan Asal as the certificate of origin. Requirements change, so confirm your current registration status with the relevant Indonesian authorities before your first booking rather than assuming.
Who issues the phytosanitary certificate for coffee exports in Indonesia?
Indonesia’s plant quarantine authority issues the phytosanitary certificate after inspecting the packed consignment. It certifies the green beans are free of quarantine pests and is tied to that specific shipment. Because it must stay valid on arrival, arrange the inspection close to the shipment date once the coffee is bagged and staged for the container.
Does green coffee from Indonesia need EUDR documents in 2026?
For EU-bound shipments, yes. Coffee is in-scope of the EU Deforestation Regulation, so buyers need plot geolocation and due-diligence records showing the growing land was deforestation-free, on top of the usual export documents. Preparing an EUDR-ready file improves readiness, but no exporter can promise a guaranteed customs or EUDR outcome at the border.
What HS code is used for green coffee exports from Indonesia?
Green Arabica that is neither roasted nor decaffeinated typically falls under HS heading 0901, most often 0901.11. The right code matters because it drives the duty rate and must match your invoice and declaration; a mismatch is a common cause of clearance delays. Confirm the exact subheading for your destination with a customs broker before booking.