Preparing EUDR-ready coffee traceability data means collecting GPS geolocation for every producing plot, linking each lot back to a named Kintamani farmer or Subak Abian group, and assembling due-diligence records proving the coffee was not grown on land cleared after 31 December 2020. As of 2026, that file travels with your green beans from Bali to EU ports.
The EU Deforestation Regulation (EUDR) puts coffee squarely in scope, alongside cocoa, palm oil, rubber and timber. For Kintamani Arabica grown in the highlands of Bangli Regency in north-east Bali, that means the volcanic terroir and Subak Abian irrigation heritage roasters love now arrive with a paperwork expectation attached. As buyers tighten sourcing, many now expect their Bali partners to hand over EUDR-ready traceability data before confirming a single container.
This guide walks through what that data set contains and how to build it. Treat it as preparation help, not a compliance guarantee — final acceptance rests with the EU authorities and the importer of record, and the regulation’s deadlines have already shifted once. Confirm every date here, including in this article, against the current official text before you rely on it.
What does the EUDR actually require from coffee shipments?
The regulation rests on two pillars: geolocation and due diligence. Every consignment placed on the EU market must be traceable to the specific plots of land where the coffee was produced, and the operator must demonstrate the coffee is both deforestation-free and legally produced under Indonesian law.
Two anchor facts shape everything you collect. First, the deforestation cutoff is 31 December 2020 — coffee grown on land cleared of forest after that date fails, regardless of other quality. Second, the EU operator (usually your importer) files a Due Diligence Statement (DDS) into the EU information system and receives a reference number that follows the goods to customs. Your Bali side rarely files the DDS itself, but you supply almost all the raw material that goes into it.
Because Kintamani is a Geographical Indication (GI) origin registered under Indonesia’s Directorate General of Intellectual Property, you already have a head start on the “named origin” cues buyers want. The EUDR file simply makes that origin machine-readable and plot-specific.
Which data points make up an EUDR-ready traceability file?
At minimum, your data package needs to connect each lot to real coordinates, a real producer, and a real harvest window. The table below shows the core fields and how they look for a typical Kintamani smallholder lot.
| Data field | What it means | Kintamani example (as of 2026) |
|---|---|---|
| Plot geolocation | Latitude/longitude point (plots under 4 ha) or a polygon (plots over 4 ha) | Point near Ulian Village, Bangli Regency, ~1,300 m a.s.l. |
| Plot area | Hectares of each producing plot | 0.6 ha smallholder garden |
| Producer identity | Farmer or group name plus address | Subak Abian group, Catur Village |
| Harvest period | Production date range for the lot | May–October 2026 season |
| Commodity and HS code | Green coffee, not roasted | HS 0901.11 (coffee, not roasted, not decaffeinated) |
| Quantity | Net mass per lot | 19,200 kg (one 20-ft container) |
Keep this as structured data — a spreadsheet or CSV that maps one row per plot — rather than prose buried in a PDF. Operators re-use these fields directly, and clean columns save days of back-and-forth.
How do you capture plot geolocation across Kintamani smallholdings?
Kintamani supply is fragmented: a single export lot may blend cherries from dozens of small gardens across Kintamani, Ulian and Catur villages. Capturing usable coordinates is a field exercise, not a desk one. A workable sequence:
- List the plots per lot. Before harvest (the main season runs May–October), fix which gardens feed which lot so coordinates and volumes reconcile later.
- Record a point per plot. Most Kintamani holdings sit well under 4 hectares, so a single latitude/longitude point per plot usually meets the geolocation minimum. Standing at the plot with a phone GPS app is enough for the coordinate itself.
- Add polygons where asked. Some buyers want a polygon boundary even for small plots to strengthen their risk assessment. Walk the perimeter or draw it on a satellite basemap.
- Attach the deforestation check. Pair each plot with evidence — satellite history or land records — that no forest was cleared there after 31 December 2020.
- Bind coordinates to volume. Each plot’s output should trace forward into the lot’s net mass, so the numbers stack up at container level.
Capture the data once, cleanly, and it serves every buyer that season rather than being rebuilt per order.
Which due-diligence documents complete the package?
Geolocation proves where. The document set proves the shipment is legal, phytosanitary-clean and commercially real. Most of these already exist in a standard green-coffee export; EUDR just asks you to keep them consistent with the plot data.
| Document | Purpose | Typically issued by |
|---|---|---|
| Due Diligence Statement (DDS) | Filed in the EU information system; returns a reference number for customs | EU operator / importer |
| Geolocation dataset | Ties each plot to coordinates and deforestation-free evidence | Exporter / producer group |
| Certificate of origin | Confirms Bali, Indonesia origin | Chamber of commerce |
| Phytosanitary certificate | Plant-health clearance for green beans | Indonesian quarantine authority |
| Commercial invoice and packing list | Commercial value and lot-level detail | Exporter |
| GI and cooperative reference | Kintamani Arabica GI, Bangli Regency, named subak group | GI holder / cooperative |
A note on honesty: do not invent GI registration numbers or certificate numbers to fill a gap. If a document is pending, say so. Fabricated references are worse than a missing field, because they undermine the whole file the moment an authority checks.
When should you assemble the data, and what trips exporters up?
Build the traceability layer around the harvest calendar, not the shipping deadline. Because Kintamani’s main harvest runs May–October, the practical window to lock plot lists, capture coordinates and sample lots is during and just after picking — the same window you use to pre-book containers and pull pre-shipment samples.
Three recurring mistakes are worth naming. The first is treating geolocation as a one-time formality; plots change season to season, so the dataset needs refreshing per crop. The second is a mismatch between the volume declared on the DDS and the volume that plots could physically produce — a red flag in any risk assessment. The third is over-promising: no Bali supplier can guarantee that a given consignment will clear EU customs or satisfy an operator’s due diligence. What you can do is hand over accurate, plot-level, deforestation-dated data so the operator’s own filing stands on solid ground.
Prepared well, an EUDR file is not just a compliance chore. For Kintamani Arabica it doubles as a traceability story — GI origin, named subak, volcanic altitude — that specialty roasters increasingly want to read on the bag anyway.
Frequently Asked Questions
Do Kintamani smallholder plots need polygon mapping or just a GPS point?
EUDR requires geolocation for every producing plot. Plots larger than four hectares must be given as polygons, while smaller plots can use a single latitude/longitude point. Most Kintamani smallholdings sit well under four hectares, so a point often meets the minimum, though many buyers request polygons to strengthen their own risk assessment.
Who files the due diligence statement, the Bali exporter or the EU importer?
As of 2026, the EU operator placing coffee on the market files the Due Diligence Statement in the EU information system and carries the legal responsibility. Your Bali side supplies the underlying geolocation and documents that feed it. Exporters generally cannot file it for you, so agree early on who holds which piece.
What deforestation cutoff date must my Kintamani coffee data prove?
Your plots must show the coffee was not grown on land deforested after 31 December 2020. Each plot’s coordinates should be paired with evidence — satellite history or land records — that no clearing occurred past that date. Confirmation that customs and the operator accept the file always rests with authorities, not with the supplier.